With the presence GDPR policies, data management is more relevant than ever. Is it an advantage or a drawback? Since the application of this policy is mandatory for all European companies, it is the perfect opportunity to enhance the processes related to data asset management. Nevertheless, extending the scope of data management within a company is not always easy. Here are some aspects to handle on the IT Department side.
Resume the control of data integrity
The IT Departments are the ones who are thoroughly aware about that, sorting the enterprise’s data, is a challenging task. Firstly, that’s because the data are scattered within the different departments. To accomplish a successfully aggregation of the data is an obstacle course. Because, some are almost always outside the scope of the IT Department (see our article on the topic “Digital projects: the problem of the” last mile ““). 39% of IT Departments report that they have not identified all of the internal sources of data. Secondly, the data present in the IS that are used to generate different strategic indicators are not always of good quality. Only 20% of IT Departments report having data quality tools. So how is it possible to regain control over the integrity of this data?
With solutions such as Gathering Tools, you can easily increase your control over processes that are beyond your control. By offering the business sector to keep their working methods while securing them, without any change management, you will be able to obtain data verified by the IT Department, granting you swift changes and without big budget.
Establish software licenses
CIOs often find themselves alone to face the unpleasant data governance issues. As proof, 45% of them say that their general management has not defined a strategy around the value and the importance of the data. However, in terms of cost optimisation, pressures on the information system department are often high. This can be understood in view of the substantial budgets sometimes spent on software that ultimately turns out to be untouched (see the example of the HRIS solutions presented in the following article “What alternatives to the Core HR Model?“). So why not take the advantage of cost justification to extend the scope of data management at the same time?
Data management involves mobilising many means to achieve the ultimate goal of a fully controlled data procedure. Among these means, the establishment of software licenses, or application management, is clearly a key to success. Decreasing the number of software used in by the company implies reducing the number of sources supplying the IS. Fewer sources mean simpler control of incoming data and quality, and lower costs, which will certainly please the management. At Gathering Tools, we are fully aware of this issue, and it is for this reason only one administrator license is required for the proper operation of the software. For contributors, only the module “GTAnswer” is required to be installed. In addition, our solution also significantly reduces the licensing costs associated with other software such as ERP, financial software, HRIS etc. The following article will illustrate this, on the blog.
Involving the users
No data management without the involvement of the general management, but especially without user involvement. Even if relations between business people and the IT Departments are not always good, because of shadow IT in particular, it is essential to involve all the users. For this, the IT Department must strive to adapt its discourse and methods to convince each department of the merits of data management approaches. Of course, there are solutions that can greatly facilitate this process.
Guess which one? Yes, it’s Gathering Tools: one of those “miracle solutions” that makes everyone agrees on. Our article “CIO, become the hero of your company!” is also acknowledging this phenomenon. In summary, thanks to GT, you can enhance existing Excel business processes by copying them almost identically into the software. Of course, you bring the “IT Departments touch” by making them reliable and adding validation workflows, if needed. Users therefore have a rapid operational solution, which highlights their expertise, while avoiding the need to act in the shadows, outside the IS.
To know more, nothing better than concrete use cases of Gathering Tools. Enjoy reading !
